7TH, JULY 2016
councillors meeting dates minutes and agendas budget emergency plan governance internal audit report risk assessment Transparency policies
WESTLEIGH PARISH

Minutes of the Meeting of the Westleigh Parish Council held at the Village Hall on Thursday, 7th, July, 2016 at 7.30pm to consider the following business:


Present:   Cllr. K. Griffin (Chairman), Cllr. L. Burgess, Cllr K. Farrell – Roberts, Cllr L. Gear, Cllr J. Edwards, Cllr F. Biederman (DCC/NDC)


In attendance:   M. Harris (Parish Clerk), no members of the public were in attendance.


MH07/16.1: Apologies:   Cllr S. Ettling, Cllr B. Moores.


MH07/16.2: Declaration of Interest and Dispensations


To receive declarations of personal and disclosable pecuniary interests in respect of items on this agenda.


None received.


MH07/16.3


Chairman to move:  Agreed for the meeting to be adjourned and go into Open Forum.


MH07/16.4 Open Forum – Residents are invited to give their views and questions for the Parish Council on issues on the agenda, or raise issues for future consideration.


No residents were present at the meeting.


Police, County and District Council Ward Members Reports:


a) Police Report – No matters to report.

b) Devon County Council (DCC) – Cllr F . Biederman reported on the following issues:

101 is the non-emergency number to call when you wish to contact your local Police station.  Cllr F. Biederman suggested that the use of e-mail may be more effective.

Action Point: e-mail information to be displayed on the parish noticeboards and in the parish magazine.


The meeting was informed that a document has now be produced by the County Council setting out option for the future development of the ND Link Road.  The document is available via a link on the DCC website.

Reference was made to the proposal to build a new footbridge/cycle way over the Link Road at Roundswell.  Money has now been set aside for this project.

Cllr L. Burgess raised an issue relating to the need for Councillors to register their interests with


the parish and District Council.  A discussion took place on the subject and it was agreed that the


Clerk would forward clarification on the correct procedure to all Councillors.


Action Point:  Clerk to forward information on register of interests to all Councillors.


 


Cllr F. Biederman left the meeting at 8.00pm.


 


c) North Devon Council (NDC) –  No report.

 


The Chairman moved to end the adjournment.


 


MH07/16.5:  Minutes of the Annual  Meeting held on the 25th , May, 2016, and the Parish Meeting held on the 25th, May, 2016


Amendment to minute number MH05/16.3 – Pot holes in local roads – the minute should read – residents reported that there were deep pot holes opposite the War Memorial by Torr House.


Resolved:  that the minutes of the Annual  Meeting held on the 25th, May, and the minutes of the Parish Meeting also held on the 25th May, 2016,subject to the above amendment, be approved as a true and accurate record.


Proposed by Cllr K. Farrell – Roberts, and seconded by Cllr L. Gear – that the minutes of the Annual Meeting held on the 25th, May, 2016, and the Parish Meeting held on the 25th May, be agreed and approved as a true and accurate record.  Both sets of minutes were duly signed by the Chairman. (all in favour)


 


MH07/16.6:  Matters Arising/Review of actions.


There were no matters arising that are not on the agenda.


 


MH07/16.7:  Review of Parish Action Plan:


a) Westleigh Footpath – Cllr K. Farrell – Roberts reported that Tim Hudson had agreed to undertake the first cut, and then the ongoing maintenance of the footpath.  There are some issues over the access for equipment, and it was agreed to approach Christie Estates with a view of providing gates to access the footpath.  Action Point: Cllr K. Farrell – Roberts to contact Christie Estates to discuss the possibility of providing gated access.  It was also agreed that the Clerk would write a letter to Tim Hudson to thank him for agreeing to maintain the footpath.

 


Cllr. L. Burgess raised an issue relating to good environmental practice in respect of maintaining the fiootpath.  Action Point:  Agreed to bring information back to the next meeting.


b) Website/Transparency Code application – Cllr K. Griffin reported that the new website was now ready to go live, but a final meeting with Simon of Complete Marketing is required to finalise the website content.  A future meeting will be required to undertake training to maintain the site.

c)  Draft Environmental Policy – Cllr L. Burgess had prior to the meeting circulated a revised policy.  After a discussion it was agreed that a reference to the need for sustainability should be added, and the revised policy brought back to the next meeting.

d)  Parish Notice boards – the meeting considered the draft guidelines for the use of the parish notice boards.  The guidelines were agreed.  Action Point: The Clerk to forward the draft guidelines to Mike Hudson.

 


 


 


MH07/16.8:  Correspondence received:


Cllr K. Farrell – Roberts left the meeting at 8.30pm


The Clerk informed the meeting of the following correspondence:


NDC/TDC  – Notification that the joint local plan has now been submitted to the inspectorate.  Noted.

North Devon Biosphere Reserve – details of a Community Wildlife Fund – noted.

DCC –  Strategy for the North Devon Link Road – consultation on options – noted.

NDC – Town & Parish Fund – notes of a meeting – circulated to Councillors

 


MH07/16.9:  Finance


a)  Financial summary

The Clerk informed the meeting that the balance held in the parish account as at the 28th June , 2016 is £4,820.89.  The Transparency Code grant has yet to be placed in the parish account.


b)  Payments

The following payment request were put forward for consideration:


Clerks expenses  April – June 2016 – cheque 100406 £72.20

Clerks salary April – June 2016  – £334.96 ( gross) – cheque no 100407

Resolved:  That the payment of above cheques be approved.


Proposed:  Cllr l. Gear Seconded:  by Cllr J. Edwards (all in favour)


c) Income received

None since the last meeting.


MH07/16.10:  Planning


a) New applications – None received.

b)  Planning decisions – None received.

C)   Other planning issues – No update

MH07/16.11: – Agenda items for the next meeting


 


Draft Environmental Policy.


Westleigh Footpath.


Website/Transparency code.


Councillors register of interests


 


 


 


 


MH07/16.12: – Other items at the discretion of the Chairman:


 


Local Green Space between Northam & Appledore – after a brief discussion it was agreed to invite Nick Arnold to the next parish meeting to provide an update on progress.  Action Point:  Clerk to invite Nick Arnold to attend the next parish meeting.


 


Cllr K. Griffin informed the meeting that the seating bench at Eastleigh had been stolen.  The matter has been reported to the Police.  It was agreed to consider a replacement, subject to public demand.


 


The meeting concluded at 9.15 pm.


 


The next meeting of the Parish Council will take place on a Wednesday, 7th, September, 2016. Commencing at 7.30pm.  Venue:  Westleigh Village Hall.