Minutes of the Annual Parish meeting held on Wednesday 25th, May 2016 at The Westleigh Village Hall.
In attendance: Cllr K. Griffin (Chair),Cllr K. Farrell-Roberts , Cllr Brian Moores, Cllr L. Gear, Cllr Lesley Burgess, Cllr S. Ettling, M. Harris (Clerk). 4 members of the public.
AM1.16 Apologies: Cllr J. Edwards
AM2.16 Election of Officers:
a) Chair – Cllr K. Griffin – Proposed by Cllr K. Farrell – Roberts, Seconded by Cllr L. Burgess
b) Vice – Chair – Cllr L. Gear – Proposed by Cllr K. Griffin, Seconded by Cllr K. Farrell – Roberts.
AM3.16 Minutes of the Annual Meeting held on the 20th, May, 2015 – Agreed as a true and accurate record of the meeting. Proposed by Cllr. F. Farrell – Roberts, and seconded by Cllr. Gear.
AM4.16 Chairman’s report 2015/16.
Cllr K. Griffin provided a written report for the meeting. Copies of the report had been circulated to all Councillors prior to the meeting. The report was noted.
Cllr K. Farrell – Roberts requested that a vote of thanks be recorded in the minutes for the all the work undertaken by the Chair in 2015/16.
AM5.16 To nominate parish representatives as follows:
a) Village Hall Committee – Cllr K. Griffin.
b) Appointment of Internal Auditor – Mary Jane Scott
c) Taw & Torridge Estuary Forum – Cllr K. Farrell – Roberts
That the above be nominated to represent the Parish Council – Proposed by Cllr B. Moores, Seconded by Cllr L. Burgess.
AM6.16 – Financial Statements:
The Clerk presented the final accounts for the year 2015/16, which included a summary of the annual audit, details of Section 137 payments, and grants given, and received in 2015/16. A copy of the final budget for 2015/16 was also attached to the report. The Clerk listed the main recommendations arising from the Internal Auditors report for 2015/16.
Proposed by Cllr B. Moores, and seconded by Cllr L. Burgess that the accounts be approved, and signed off accordingly by the Chair.