AGM, 25TH MAY 2016
councillors meeting dates minutes and agendas budget emergency plan governance internal audit report risk assessment Transparency policies
WESTLEIGH PARISH

Minutes of the Annual Parish meeting held on Wednesday 25th, May 2016 at The Westleigh Village Hall.


In attendance: Cllr K. Griffin (Chair),Cllr K. Farrell-Roberts , Cllr Brian Moores, Cllr L. Gear, Cllr Lesley Burgess, Cllr S. Ettling, M. Harris (Clerk). 4 members of the public.


AM1.16 Apologies: Cllr J. Edwards


AM2.16 Election of Officers:


a) Chair – Cllr K. Griffin – Proposed by Cllr K. Farrell – Roberts, Seconded by Cllr L. Burgess

b) Vice – Chair – Cllr L. Gear – Proposed by Cllr K. Griffin, Seconded by Cllr K. Farrell – Roberts.


AM3.16 Minutes of the Annual Meeting held on the 20th, May, 2015 – Agreed as a true and accurate record of the meeting. Proposed by Cllr. F. Farrell – Roberts, and seconded by Cllr. Gear.

AM4.16 Chairman’s report 2015/16.


Cllr K. Griffin provided a written report for the meeting. Copies of the report had been circulated to all Councillors prior to the meeting. The report was noted.


Cllr K. Farrell – Roberts requested that a vote of thanks be recorded in the minutes for the all the work undertaken by the Chair in 2015/16.


AM5.16 To nominate parish representatives as follows:


a) Village Hall Committee – Cllr K. Griffin.

b) Appointment of Internal Auditor – Mary Jane Scott

c) Taw & Torridge Estuary Forum – Cllr K. Farrell – Roberts


That the above be nominated to represent the Parish Council – Proposed by Cllr B. Moores, Seconded by Cllr L. Burgess.

AM6.16 – Financial Statements:

The Clerk presented the final accounts for the year 2015/16, which included a summary of the annual audit, details of Section 137 payments, and grants given, and received in 2015/16. A copy of the final budget for 2015/16 was also attached to the report. The Clerk listed the main recommendations arising from the Internal Auditors report for 2015/16.


Proposed by Cllr B. Moores, and seconded by Cllr L. Burgess that the accounts be approved, and signed off accordingly by the Chair.